Many carriers, many producers, delegated authority and programs that each work a little differently. Quoting, binding, billing, bordereaux and commission in one place.
Where we startSee Propcot
We build the software specialty
insurance runs on.
Policies, quoting, billing, commissions, claims and reporting in one system we run alongside you.
Quoting
Rate, quote and bind from the application: exposures, base rates and rating factors applied in order, with every version kept.
Quote Q-26-0412, Southside Logistics, general liability
- Exposure: gross sales$8,000,000
- Base rate per $1,000 of sales$12.50
- Territory factor, Bexar County× 1.25
- Increased limits factor, $2M / $4M× 1.25
- Deductible factor, $10,000× 0.80
- Schedule credit, 20%× 0.80
Quoted premium$100,000
8,000 × $12.50 × 1.25 × 1.25 × 0.80 × 0.80 = $100,000. Sample record.Policies
Binding, endorsements and renewals, with every policy, claim and property record in one place.
Policy PC-24-10530, Southside Logistics
- Quote created from the applicationOct 20
- Subjectivities clearedOct 29
- Bound, invoiced and commission postedNov 3
- Policy documents deliveredNov 3
- Endorsement: add a locationNov 12
StatusBound, renews Nov 3, 2027
Sample record.Billing
Invoices, installment plans, taxes and fees, calculated from the policy and kept in step with every change.
Renewal invoice, Medina River Outfitters
- Renewal premium$9,250.00
- Policy fee$150.00
- Inspection fee$125.00
- Surplus lines tax, 4.85%$448.63
- Stamping fee, 0.04%$3.70
Total due$9,977.33
Sample record.Commissions
Splits, tiers, overrides, chargebacks and syndicates, posted to a ledger, with each payee seeing a clear statement of their own.
One $100,000 syndicated premium
Total$100,000
Sample record.Claims
First notice to close, attached to the policy and the insured, with reserves and payments on the same books.
Claim CL-26-0291, Medina River Outfitters
- First notice of lossOct 2
- Adjuster assignedOct 3
- Reserve set$12,500.00
- Payment issued$8,240.00
Open$4,260.00 reserve remaining
Sample record.Reporting
Reports by program, carrier, producer or period, ready when your carriers ask, without pulling numbers from three systems.
Written premium by program, year to date
- TX - Hill Country Contractors$1,218,400
- TX - South Texas Logistics$860,000
- LA - Bourbon Street Retail$412,750
Total$2,491,150
Sample record.One program, too many systems?
Programs tend to grow into a patchwork of systems. Do any of these sound like yours?
- Policies
- An aging policy system, where work waits on the one person who knows how the pieces fit.
- Billing
- Billing in another tool, with premium keyed in twice and the two copies drifting apart.
- Commission
- Commission in a third system, or by hand, so producers keep their own records to check their pay.
- Reporting
- Reports rebuilt every month while carriers wait on bordereaux.
If they do, every handoff between those pieces is a place for errors to hide. Propcot puts the whole lifecycle in one place, from quote to renewal, with the numbers agreeing everywhere they appear. See Propcot
Ledger, policy PC-24-10530Bound November 3, 2026
| Account | Rule | Debit | Credit |
|---|---|---|---|
| Premium receivable | Bind | $100,000.00 | |
| Carrier payable, Carrier A | Carrier share, 40% of 60% | $24,000.00 | |
| Carrier payable, Carrier B | Carrier share, 40% of 60% | $24,000.00 | |
| Carrier payable, Carrier C | Carrier share, 10% of 60% | $6,000.00 | |
| Carrier payable, Carrier D | Carrier share, 5% of 60% | $3,000.00 | |
| Carrier payable, Carrier E | Carrier share, 5% of 60% | $3,000.00 | |
| Commission payable, Producer 1 | Pool split, 60% | $24,000.00 | |
| Commission payable, Producer 2 | Pool split, 40% | $16,000.00 | |
| Balanced | $100,000.00 | $100,000.00 |
Sample policy. Carriers share 60% of premium; the other 40% is the commission pool.
Every dollar on one ledger
Premium, taxes and fees, carrier shares, commission and refunds post to one ledger the moment a policy changes, so your teams work from a single source of truth, while each producer, agent or insured who signs in sees only their own records. Commission is where most systems fall short, so we built ours as its own engine. We offer it on its own, by API, as Commission Billing as a Service.
Start with a bound policy.
Premium, taxes and fees are calculated at bind. Change the premium and every entry follows.
Partition the carrier side.
One carrier, a panel of three, or a syndicate of five. Each takes its share of the 60%.
Split the commission pool.
Two producers share what’s left of the 40% pool. The two sliders are linked: raise one and the other falls, so the split always adds up to 100%.
Pay an override up the hierarchy.
The managing agency takes a percentage of premium from the pool before the producers split it.
Need to cancel early?
Choose how many months in the policy cancels. The unearned months come back: the engine reverses each line pro rata, shown in parentheses, so every account nets to what was earned.
Every line on a statement traces back to the policy transaction that created it.
Proven on real books
$400M+
In premium managed on our platform, lifetime, through November 2026. Rounded down. Customers in all 50 states.
Propcot runs it end to end
Propcot is our P&C insurance system. Quoting and binding, policies and renewals, billing, commissions, claims and reporting live in one place, and the commission engine sits at its center.
We configure it to the way you already work, with a development team that knows your programs by name. Whether you’re running a long-standing system or ready to retire a legacy one, Propcot is built to fit the processes you already have.
Explore PropcotStatement for Dana RuizNovember 2026
| Line | Payable |
|---|---|
| Net payable | $4,175.50 |
Split 60/40 with J. Okafor
- Hinge point
- Bind
- Ledger
- Commission $2,760.00: D. Ruiz $1,656.00, J. Okafor $1,104.00
Built for MGAs first
Policies, renewals, invoices and producer pay in one system, with statements your producers can check for themselves.
Policies to producer paySee Propcot
Oversight of the programs you back: clean bordereaux, agency commission schedules and reporting that matches what was collected.
Program oversightSee Propcot
The engine isn’t limited to insurance. It already runs sales commission for a team outside the industry, with $23M+ in sales managed so far.
Any business that pays on resultsBook a call
Four markets, one system. Tell us about yours
Tell us what slows you down
Opens our calendar with your email filled in. It’s a 15-minute intro call: tell us how your program runs today, and we’ll show you where Propcot fits.